Contractor management software

Active contractor protection. Not a database.

Ideagen Workforce Safety is the only platform that operationalises every stage of the contractor lifecycle - from pre-qualification through to real-time work execution. Connect the record to the gate.

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Where does your platform stop?

Most contractor compliance platforms cover Stage 2 - pre-qualification. The risk sits at Stages 4 and 5: hazard management, physical site access, and live work execution. Ideagen Workforce Safety covers all six.

Stage 1: Scope & sourcing

Contractor selection, tender, and award. Compliance requirements defined per site and contract type.

Stage 2: Pre-qualification

Flexible pre-qual per site, jurisdiction, and contract. Workers qualified once, mobilised across multiple clients.

Stage 3: Onboarding & induction

Integrated CMS and LMS. Drug & alcohol testing. Certifications, competencies, and inductions in one record.

Stage 4: Hazard & access

Gate system integration - compliance status determines physical access in real time. Non-compliant workers cannot enter site.

Stage 5: Work execution

Digital permit to work. Pre-starts, JSAs, toolbox talks, high-risk work controls. ERP-integrated work orders. Offline capable.

Stage 6: Closeout

Full audit trail from pre-qual to closeout. Complete compliance history preserved. Reporting across all stages.

Gate & site access control

Compliance status determines physical site access in real time. Biometric verification at the gate. A non-compliant worker cannot enter your site - this is a physical control, not a process check.

Permit to work management

Digital PTW lifecycle from pre-start through to approval and closeout. Pre-starts, JSAs, toolbox talks, and high-risk work controls. Offline capability for remote mining and energy sites.

Contractor pre-qualification

Flexible pre-qual configuration per site, jurisdiction, and contract type. Workers pre-qualified once and mobilised across multiple client sites without duplication of records.

ERP Work order integration

Bidirectional ERP integration for work order creation, scheduling, and compliance enforcement. Compliance status tied directly to work order execution - not managed in a separate system.

CMS + LMS in one platform

Contractor management system and learning management system unified. Competency tracking, inductions, drug and alcohol testing, and certification management all in a single connected record.

Multi-client mobilisation

One worker. One record. Multiple clients, multiple sites - without duplication. Workers pre-qualified once can be mobilised across your entire contractor network, eliminating admin overhead as your operation grows.

We've done the ISO 9001:2015 legwork for you

Every workflow, template, and reporting structure is built around ISO 9001:2015 requirements. Your team works within a system that already understands the standard - no custom configuration required from day one.

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The valued partnership that we have with [Ideagen Workforce Safety] has once again shown that we are able to rapidly and proactively implement solutions to increase safety and compliance. The platform delivers real business value and business continuity to our operations.

Mr Smith

Chief Operating Officer

Ideagen's scalability helps us manage a growing volume of training activities with confidence and ease: ten sites requiring training have been added to our network since we started using Learning and more are expected in future.

Adam von Berg

HR Manager

The way in which Digital Forms was received by the users has been nothing short of amazing. Usually a major change like this takes time and meets resistance. All of our users have adapted almost immediately to the system with minimal training required. All of our users have commented on its simplicity and how easy it has been to use, and it has been universally accepted at all levels.

Ruth Peterson

Group Business Systems Manager

Physical gate integration

Compliance status determines physical site access in real time via gate system integration and biometric verification. This is an active physical control - not a compliance checkbox. Most platforms offer none of this.

All 6 stages - not just pre-qual

Built in one of the world's most demanding compliance environments - large-scale mining operations where a gap between the record and the physical world has real consequences. Now trusted by 16,500+ organisations across mining, construction, energy, and FM worldwide.

Bidirectional ERP work order integration

Work order creation, scheduling, and compliance enforcement connected to your ERP - bidirectionally. Compliance status tied directly to work order execution. Most contractor platforms are not designed for this.

Multi-client mobilisation at scale

One worker. One record. Multiple clients, multiple sites - without duplication. Workers in the BGIS ecosystem arrive pre-qualified across 20+ enterprise clients. Proven at 30,000-worker scale, live in months.

Offline capability for remote sites

Contractor compliance does not stop at the edge of connectivity. Ideagen Workforce Safety operates offline for remote mining, energy, and infrastructure sites - with full sync when connectivity resumes.

Founded in mining. Proven in FM.

Mining & resources

Purpose-built for large-scale mining operations where contractor compliance failures have real consequences. Designed for the complexity of Tier 1 mining contractor ecosystems across ANZ and globally.

Construction

Principal contractor compliance management across multi-site construction programs. Gate integration, PTW, and ERP work order compliance in one connected platform.

Energy & utilities

Compliance management for energy operators managing complex contractor workforces across remote and regulated environments. Offline-capable for field operations.

Facilities & FM

Trusted by large FM and IFM providers managing complex contractor workforces across multiple client sites. Multi-client contractor mobilisation and work order compliance at enterprise scale.

ANZ solutions

Locally developed solutions
Developed for the ANZ region
Trusted by 2000+ businesses in ANZ
Over 20+ years of experience in the ANZ market

Global scale & trust

18,000+ customers globally
Trusted by 90% of top aerospace & defense companies
75% of global pharma companies
250+ aviation organisations

Local workforce

200+ employees in Australia and New Zealand
Offices across most capital cities
Local support plans available

See the platform in action

Request a personalised walkthrough of Ideagen Workforce Safety. We'll show you how the platform manages the full contractor lifecycle - and how it applies to your operation.

A live walkthrough of the full 6-stage contractor lifecycle platform
Gate integration demo - how compliance controls physical site access in real time
Permit to work and work order management in action
Discussion on migration path, data continuity, and deployment timeline
Tailored to your industry - mining, construction, energy, FM, or ports

Contractor management software

Active contractor protection. Not a database.

Where does your platform stop?

One connected platform. Every stage covered.

We've done the ISO 9001:2015 legwork for you

What teams like yours are saying

Active protection. Not passive records.

Built for high-risk environments

The worlds leading HSEQ solution provider

About Ideagen

ANZ solutions

Global scale & trust

Local workforce

Ideagen is the trusted name year after year.

See the platform in action