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Solutions to simplify Microsoft 365
The Ideagen OnePlace Solutions product suite allows organisations to capitalise on their existing SharePoint and Microsoft 365 investments by providing a flexible way to connect, simplify and personalise business systems.






Ideagen OnePlace has solutions for all industries
In an industry bound by strong compliance, leverage existing Microsoft 365 deployments to deliver seamless records and compliance management, securely collaborate and drive efficiencies through workflow design.
Maintain appropriate records compliance in a highly regulated industry with large amounts of prudential security. Access sensitive documents and information with confidence across solutions delivered on Microsoft 365.
Across departments heavily bound by records and compliance requirements, there is a need to drive efficiencies and collaboration securely and accurately - Ideagen OnePlace delivers an easy-to-implement solution.
Learn more about our solutions for government.
With the education industry embracing technology to improve collaboration, connecting administration personnel and teachers, as well as engaging students and parents in key to effective communication. Simplify collaboration, personalise access to content and capture true and accurate records.
Learn more about our solutions for education.
Combining complex and information-intensive projects with a high level of collaboration, Ideagen OnePlace provides a solution that reduces risk with accurate record-keeping, simplifies workflows and creates easier and more efficient information sharing across locations and roles.
Learn more about our solutions for the energy industry.
Continuous research and collaboration alongside critical records and rigorous compliance management needs a simple efficient solution. Ideagen OnePlace delivers workflow efficiencies, cost savings and improved productivity with a simple collaborative tool.
Unlock the potential of your data today
Contact our team today
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Sharepoint document management simplified
OnePlace delivers enriched document management - essential for a business to be successful. Ensure critical documents are saved to SharePoint and accessible in a shared location.
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Enhance productivity, reduce context switching
With enriched document management, save, manage and access content through a single interface, rather than several. Use this centralised explorer to access multiple locations from one place.
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Metadata for greater compliance
Save and classify documents with rich metadata in a single process. Access and manage document metadata in bulk; see versions and preview the content easily. Automate metadata capture for more intelligent information management.
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Search intelligence
Personalise search locations and pre-define system searches to deliver efficient access to content and better discoverability.


Seamless email to SharePoint management
As email volumes continue to explode, it's critical for business success to capture, classify, and access emails seamlessly. Ideagen OnePlace Solutions delivers enhanced email management across devices and environments.
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SharePoint access made easy
Search SharePoint for saved emails. Insert links and attachments from SharePoint, Teams and OneDrive into an email, all from Microsoft Outlook. Save to Microsoft 365 from any Microsoft Outlook environment, including mobile devices.
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Drive knowledge sharing
Encourage the capture and sharing of knowledge across the organisation. Securely unlock information assets stored in inboxes, public folders or network drives.
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Drag and drop to SharePoint, Teams & OneDrive
Simply drag and drop of emails and email attachments from Outlook to SharePoint and capture metadata.
Sharepoint project management & collaboration
Efficient project management impacts business productivity and the bottom line. Ideagen OnePlace Solutions offers a convenient way to save and access project content from familiar applications like Microsoft Outlook, Office, Adobe Acrobat, and Windows Explorer.
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Personalise your project management
Deliver the relevant projects for individuals or teams based on current workload or function to Microsoft Outlook, Office and Adobe.
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Manage compliance risk
Capture critical records and add context with more confidence by automating metadata capture to reduce compliance risks.
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Capture, classify and access content
Enrich document and email management with seamless classification from familiar applications.
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Collaborate with ease
Move an email conversation from Outlook to Teams or save attachments to SharePoint and start collaborating via Teams in a single process.
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Drive knowledge sharing and create better visibility
Encourage the capture and sharing of knowledge across the organisation. Securely unlock information assets stored in inboxes, public folders or network drives. Ensure greater visibility by centrally capturing all project information, including content locked in emails and email attachments.


Records and legal document management
The volume of data that is created today is accelerating at a rapid pace, this means records compliance has never been more important. We also deliver enriched legal document management – ensuring everything is saved and accessible where it needs to be.
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Personalised matter sorted by location, content and persona
Deliver the relevant legal matters for an individual or team based on current workload or function; or manage by business requirements and the perspective of a user persona.
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Records retention and governance – compliance made simple
Achieve records retention and governance for important correspondence through intelligent metadata capture. Help protect records and add context with more confidence by automating metadata capture.
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Make records management easy
Enable users to remain in their everyday workflows and use familiar applications for easy records management – securely.
Simple, easy to use but effective tool. Makes the tagging of metadata super easy from Outlook.
Benji Simatos
Brighter Days
Nice and friendly solution both for end users as for application management. The software has a small footprint.
Tony Blind
Financial Markets Authority
OnePlace Solutions provides a very useful tool that makes filing and data management easier and seamless.
Lorena Mandia
Willis Towers Watson
One unified suite of products to build engaging, easy-to-use business systems that benefit organisations and empower employees
Ideagen OnePlaceMail
Ideagen OnePlaceMail seamlessly connects Outlook Microsoft 365 (SharePoint, Teams and OneDrive) to improve collaboration, business productivity and records management across the organisation.
Ideagen OnePlaceDocs
Ideagen OnePlaceDocs connects SharePoint/Office 365 from your desktop (task tray and file explorer) and inside Microsoft Word, Excel, PowerPoint and Adobe Acrobat.
Ideagen OnePlaceLive
Build business systems personalised to the individual user and their job function, ensuring employees remain productive when working in complex SharePoint environments.
Unlock the potential of your data today
Contact our team today
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Frequently asked questions
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What is Ideagen OnePlace?
Ideagen OnePlace is a fantastic addition to any Microsoft 365 deployment – delivering a seamless experience to collaborate between products and consolidating information storage to enhance compliance and records management.
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What is the difference between the app and desktop software?
The desktop software supports Microsoft 365 and SharePoint on-premises environments, including hybrid environments. The Ideagen OnePlaceMail App is an 'as a service' solution supporting Microsoft 365 environments. The app works across different devices and form factors, including Windows, macOS, web browser, iOS, and Android devices.
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Can the OnePlaceMail app and desktop software be used together?
Yes, the OnePlaceMail app extends the rich email management capabilities and productivity to all environments that support Microsoft Outlook, including Outlook for the web browser, mobile devices (iOS & Android), macOS, and Windows. The desktop software works for Outlook on Windows and complements the OnePlaceMail app.
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What are the pricing options?
To learn more about our pricing, please contact our sales team through the form above.